Goods receipt
goods-in
When a delivery arrives you check what is on the truck against what you ordered, note anything short, extra or damaged, and book the goods into stock so they can be sold. Until that is done the goods are in the building but not in your numbers. This first step inside the warehouse is called goods receipt, or goods-in.
The delivery note and the purchase order are the two documents to compare. If the supplier sends a despatch advice (DESADV), you can check the pallets against it as they come off the truck. Record the batch number and expiry date at this point for products that have them: it is far harder to add later.
Do it the same day. Stock that waits on the dock is stock a customer cannot buy, and a shortage reported a week late is a shortage the supplier may no longer accept.
In practice
A pallet of 40 cartons arrives, but the delivery note says 44. The receiver counts 40, notes the shortage on the note before the driver leaves, books 40 into stock and emails the supplier the same day.
Related terms
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How many of your articles sit in a pick location they empty less than once a month?
Part one: Laying out a warehouse does not start with the racking
After your last integration, how many systems hold a stock quantity for the same item? Name them.